Business Management Analyst - Financial Stability (Finance)

Minimum Education

Bachelor's degree or equivalent experience

Minimum Experience

1

Summary

The Business Management Analyst is responsible for and performs various administrative and operations management duties, including helping to review and distribute reports to internal division management and employees on various administrative operations functions that may include: Budget, Procurement, Recruitment, HR Systems, Board Policies, Space Planning, Travel, Event Planning, and/or other areas as assigned.

Duties and Responsibilities

• Budget: Assists with the preparation, administration, and/or maintenance of all or portions of the division budgets. This may include working with managers to input and track expenditures and assist with some data analysis. Assists with the preparation of reports on both a regular basis (e.g., monthly, quarterly, year-end) and at the request of division management.
• Procurement: Tracks purchases across a variety of areas and enters related information into the procurement system. This may include managing a purchase card and/or ordering various supplies for the division. May provide information to managers to assist with the preparation of statements of work for purchases and contracts and help enter information into the procurement system.
• Recruitment: Assists with the recruitment and hiring process for various positions in the division in coordination with HR Talent Acquisition. This may include helping to maintain division job descriptions and job postings, and processing recruitment actions in the applicant tracking system. May assist with interview logistics (e.g., scheduling).
• HR Management: Utilizes HR Systems and databases to input personnel data for the division including job actions, promotions, salaries, rewards, and/or recruitment requisition information. This may include inputting data to support pieces of the personnel management process (e.g., reward & recognition pools, reassignments). Maintains understanding of existing Board HR practices/procedures and assists with the development of division-specific Human Capital solutions (e.g., policies, practices, programs, training, etc.). May also partner with Management Division (e.g., Compensation, Talent Acquisition, or other HR functional areas).
• Policy: Maintains familiarity with Board and division administrative policies and procedures to ensure compliance. This may include working closely with HR staff in all HR policy areas (e.g., Compensation, Talent Acquisition, Travel, Leave, and Payroll) for general policy-related matters.
• Space Planning: Assists with the coordination of office spaces across the division including office moves, furniture set-up and movement, telephones, and other space-related efforts for new and existing staff to meet division demands. This may include coordinating with facility services to ensure building services are maintained and facility- related problems are remedied.
• Travel: May coordinate components of division travel to include approvals, budget aspects, or actual arrangements. May also assist with ensuring travel program compliance, providing policy guidance to employees, developing reports, and advising on travel metrics.
• Event Planning: May provide logistical and/or administrative support to the planning, scheduling, material preparation, and/or food and beverage arrangements for various division meetings or events. May coordinate with audio visual staff to ensure meeting collaboration tools run smoothly (e.g., skype, conference calls, video etc.).
• Emergency Preparedness: May assist with division efforts related to Board emergency preparedness activities (e.g., conducting employee accountability procedures within specified timeframes, supporting continuity of operations plans (COOP), etc.).
• Performs additional duties as assigned.

The Administration Section of the Division of Financial Stability (FS) is looking for a Business Management Analyst for a three-year term.

• FR-23: Requires a bachelor's degree or equivalent experience and a minimum of 1 year of relevant experience
• FR-24: Requires a bachelor's degree or equivalent experience and a minimum of 2 years of related experience.
• FR-25: Requires a bachelor's degree or equivalent experience and a minimum of 3 years of related experience.
• FR-26: Requires a bachelor's degree or equivalent experience and a minimum of 4 years of related experience.

About the Team:

The Administration consist of Chief, Lead BMA, Sr. BMA and Office Assistant. The Administration section rational support and resource management services for the division, in conjunction with central HR, financial services, travel office and policy.

Please Note:

• The position is located in Washington, D.C. Our flexible hybrid work environment requires employees to be physically present in the office a minimum of 2 days per week.
• If you apply as a full-time staff member in a permanent position, you are subject to the same limited term timeframe outlined above and will not be able to maintain your permanent status.