Contract Coordinator (Finance)
The Contract Coordinator is responsible for coordination of contracts from proposal stage through project completion. This position serves as project liaison between the internal project team and external project stakeholders (i.e. customer, subcontractors, vendors, home office support, etc.) for successful execution of the contract.
- Work with the Estimating & Proposal group on customer proposals
- Assist project team in transition from estimating phase to project execution upon successful project award
- Understand contract provision and requirements - technically and commercially
- Act as the primary commercial contact for contract activities with both internal and external project stakeholders.
- Prepare subcontract and material RFQ's and purchase requisitions.
- Assist purchasing and field operations with the evaluation of subcontractor and vendor quotes.
- Serve as point of contact for clients, subcontractors, vendors, and internal teams regarding contract matters.
- Coordinates vendor and subcontractor invoices to ensure timely payment.
- Coordinates with billing/contract accounting to ensure invoicing/cost collection is set up per contract requirements.
- Work with project controls/accounting to forecast subcontract, material & equipment costs
- Prepare reports and documentation related to contract status.
- Ensure that all project documentation complies with legal, regulatory, and company standards.
- Verify and ensure proper project documentation and project record retention
- Read and understand project drawings
- Assist project team as necessary to quickly resolve issues
- Maintain Contract records, ensuring they are updated and compliant with any changes or amendments.
- Perform all other duties as assigned
- BS Engineering, Business or equivalent experience
- 1-3 years additional experience in role supporting industrial construction.
- Excellent written and verbal communication skills.
- Strong organizational and multitasking abilities.
- Attention to detail and accuracy in contract documentation.
- Ability to analyze complex documents and manage multiple projects simultaneously.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and contract management software.
- Understanding of construction project timelines, budgets, and scheduling.
- Strong problem-solving and negotiation skills.
- Understand contract law and negotiations
- Willingness to travel
- Primavera P6 knowledge
- Project Controls knowledge
- Familiarity with construction industry safety standards and regulations.
- Certification in Contract Management (e.g., CPCM, CCM) is a plus.
