*Administrative Manager (Project Management)

Responsible for the overall operation, administration, and performance of the School of Meteorology on behalf of the Director, including responsibility for accounting duties, financial analysis, payroll coordination, budget and report preparation, and policy development.

The mission of the University of Oklahoma is to provide the best possible educational experience for our students through excellence in teaching, research and creative activity, and service to the state and society. We also provide amazing benefits that include insurance (medical, dental, vision, life) for the entire family, generous paid time off, 14 paid holidays (including from Christmas Eve through New Year's Day), retirement plans, tuition benefits, and much more! For more information about what benefits we provide click here.

Duties:

• Manages all accounts for the department. Reconciles accounts monthly and creates cost spending certification reports. Monitors and ensures money is spent correctly. Sets up new vendors and ensures invoices are put on correct accounts. Makes cash deposits into special accounts. Prepares department budget.
• Analyzes departmental financial procedures. Makes recommendations for change and develops strategy for change.
• May act as the payroll coordinator for the department or assists the payroll coordinator by providing oversight. Collects time sheets, enters into PeopleSoft, tracks leave, and special pays.
• Supervises office staff. Responsible for hiring, firing, training, conducting performance appraisals, disciplining, delegating tasks, overseeing work, and development. Anticipates staffing needs by analyzing workflow and strengths of employees.
• Prepares monthly reports for balanced accounts, verification reports, and management reports. Routes to appropriate personnel.
• Develop departmental policy by analyzing current procedures, work issues, and current events. Maintains policy and procedure manuals and documents process.
• Plans and coordinates special activities and projects, which includes representing the School or its Director at various meetings. Pcard and Travel card usage.
• Serves as liaison to coordinate inter-and intra-departmental administrative functions.
• Coordinates regular faculty, staff, and administrative meetings throughout the academic year and is responsible for archiving meeting agendas and minutes.
• Coordinates annual faculty evaluations, tenure and promotion cases, and faculty award nominations for the school.
• Coordinates faculty and staff hiring for the school.
• Provides HR support and responsibilities.
• Provides Travel support using Concur.
• Helps coordinate the Director's calendar and otherwise supports the Director in various daily administrative duties.
• Performs various duties as needed to successfully fulfill the function of the position.

Required Education: Bachelor's Degree, AND: 

•  24 months experience as a manager in an Accounting, Finance, or Business Office. 

Equivalence/Substitution:  Will accept 48 months related experience in lieu of the Bachelor's degree for a total of 72 months related experience.  

Skills:

• Proficient in Microsoft Office (Word, Excel, Outlook, PowerPoint)
• Detail oriented for accuracy of data and information
• Highly organized and ability to handle multiple projects and deadlines
• Ability to communicate well and build rapport with students, faculty and staff
• Ability to produce reports
• Ability to multitask and meet deadlines in a timely manner

Certifications:

• None

Advertised Physical Requirements:

• Sit for prolonged periods.  
• Communicate effectively.  
• Engages in repetitive motion.  
• Stand, reach, stoop, and bend.  
• Standard office environment.
• Use of computer, calculator, and telephone.

Departmental Preferences:

• Knowledge of PeopleSoft Financial System
• Knowledge of Concur Travel System
• Knowledge of the Faculty Activity System

Supervision: N/A

Special Instructions: If you are selected as a final candidate for this position, you will be subject to The University of Oklahoma Norman Campus Tuberculosis Testing policy.  To view the policy, visit https://hr.ou.edu/Policies-Handbooks/TB-Testing.

Why You Belong at the University of Oklahoma: The University of Oklahoma fosters an inclusive culture of respect and civility, belonging, and access, which are essential to our collective pursuit of excellence and our determination to change lives. The unique talents, perspectives, and experiences of our community enrich the learning, and working environment at OU, inspiring us to harness our innovation, creativity, and collaboration for the advancement of people everywhere.

Equal Employment Opportunity Statement: The University of Oklahoma, in compliance with all applicable federal and state laws and regulations, does not discriminate based on race, color, national origin, sex, sexual orientation, genetic information, gender identity, gender expression, age, religion, disability, political beliefs, or status as a veteran in any of its policies, practices, or procedures. This includes, but is not limited to, admissions, employment, financial aid, housing, services in educational programs or activities, and health care services that the University operates or provides.