Executive Assistant (Finance)

Position Description

The Executive Assistant will provide high-level confidential support to the Products Pipelines President and Leadership Team, as well as administrative support to the department in a prompt and efficient manner while maintaining a high level of accuracy.
Description of duties includes:

• Provide various office services to assigned management and staff
• Perform a wide range of administrative and general support duties of a highly responsible and confidential nature
• Assist the department in the coordination and preparation of presentation material, primarily prepared in PowerPoint
• Prepare and maintain tracking, reporting and other spreadsheets using Excel
• Schedule appointments and arrange meetings
• Review and coordinate schedules, expense reports, travel requests, vacation schedules, and maintain electronic time entry for department
• Maintain and coordinate the personal and planning calendars
• Coordinate hotel and conference room reservations for various meetings and/or training
• Compose routine and non-routine correspondence
• Effectively handle phone calls, visitors and mail distribution
• Work accurately and productively with competing priorities and tight time constraints
• Perform other duties as assigned
• Job level will commensurate with experience

Position Requirements

Minimum Requirements:

• A minimum of 5 years of administrative experience supporting more than one Executive
• This key position must manage confidential and sensitive information appropriately with great attention to detail.
• A high school diploma or equivalent is required
• Progressive administrative experience in a fast-paced and detail-oriented office environment
• Must be able to timely complete work in a prioritized and organized fashion
• A self- starter with the ability to work with minimal supervision and organize, keep up to date, and effectively manage projects assigned or maintain up to date records that are on-going
• Overtime may be required with little or no notice
• Must be able to work with a team, take direction from staff, lead personnel, follow work rules, and adhere to established work schedules including vacation coordination
• Must be flexible and adaptable to change
• Administrative excellence including strong attention to detail coupled with the ability to identify and resolve issues/problems of varying complexity
• Must have strong verbal and written communication skills to communicate with various audiences both internally and outside the organization; Discretion is critical.
• Fully proficient in using Microsoft applications (Outlook, Word, Excel, PowerPoint); Word skills must be at an intermediate to advanced level
• Requires a high level of tact and integrity due to the frequency of senior-level internal and external contacts
• Regular and predictable attendance is a requirement for this

Preferred Experience, Skills and Knowledge:
Above the minimum requirements; not required but advantageous in this position:

• College degree
• A broad knowledge of corporate operations and policy, and high level of experience, discretion and technical skills

EQUAL OPPORTUNITY EMPLOYER STATEMENT: We are an Equal Opportunity Employer and do not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity, status as a veteran, and basis of disability or any other federal, state or local protected class.