HIPAA Privacy Specialist (Finance)
Dept Number/Name: 0-0170-000 / Office of Compliance & Ethics
Salary Plan: Administrative
Job Code/Title: 9967 / HIPAA Privacy Investigator
Position Number: 00050002
ORGANIZATIONAL SUMMARY:
The USF Privacy & Healthcare Civil Rights Compliance program (Privacy Program) is responsible for supporting and ensuring compliance by the USF Health community, USF Tampa General Physicians (USFTGP) and the USF HIPAA Covered Entity. The HIPAA Covered Entity is composed of the USF Health Morsani College of Medicine, and its constituent schools and departments (including its School of Physical Therapy and Rehabilitation Sciences); Taneja College of Pharmacy; USF Student Health Services; USF Health Neuroscience Institute (Home of the Johnnie B. Byrd, Sr. Alzheimer's Center); USF College of Behavioral & Community Sciences, Department of Communication Sciences and Speech Disorders; USF St. Petersburg campus Family Study Center, Infant Family Center; the advance practice providers under USF College of Nursing; USF Medical Services Support Corporation (MSSC); University Medical Service Association, Inc. (UMSA); USF administrative and operational units that support them including all physicians, other healthcare professionals, faculty, employees, trainees, students, volunteers and other personnel of the Covered Components and others serving in a Business Associate capacity on behalf of USF Health. The Privacy Program is also responsible for providing privacy compliance services to USFTGP. The Privacy Program is responsible for complying with all federal and state privacy laws, rules, regulations, policies and procedures. The Privacy Program establishes organizational policies and procedures required by law and the organization to prevent, detect, and correct conduct in violation of federal or state privacy laws and the privacy policies of the organization. The Privacy Program is responsible for HIPAA privacy education, monitoring, and reporting violations as required by law. The Privacy Program also reports privacy risks to the USF Chief Compliance Officer, USF Health leadership, USFTGP leadership and the respective boards.
ADDITIONAL INFORMATION FOR APPLICANTS:
Employees are expected to work on the USF Tampa campus on a regular established basis for the role. Examples of this schedule would be between 2 and 5 days per week in the office, depending on business needs.
POSITION SUMMARY:
The Privacy Specialist will assist the Privacy Officer, the Privacy Analyst, and the Privacy Investigator in investigating all allegations and reports of violations of federal or state privacy laws and internal privacy standard practices and procedures. The Privacy Specialist will be responsible for investigating reported incidents within CompliancePro (our privacy reporting system) to determine whether a privacy breach or violation of policy has occurred. The Privacy Specialist will also manage the privacy section within CompliancePro to make sure all privacy data is accurate and up to date and will be responsible for creating privacy reports on a monthly and annual basis. The Privacy Specialist will also work under the direction of the Privacy Analyst to assist with resolution of all breaches and privacy policy violations including working with leadership and human resources for the implementation of sanctions. The Privacy Specialist will also be responsible for responding to privacy questions; assisting with review, drafting, and managing privacy policies; managing the observer program; preparing privacy tips and meeting slides; keeping updated on privacy related law changes; and monitoring annual training is completed by team members.
RESPONSIBILITIES:
Investigates alerts that are generated by our monitoring software to determine whether the access by the employee to a patient's electronic medical record was permitted under HIPAA.
Conducts investigations of possible HIPAA privacy breaches or violations of policy to determine whether a breach occurred and whether a policy was violated.
Responsible for tracking the retraining completion dates of employees who have created an overlay. Manages the approval process for all observers in our clinical space. Assists with documentation of all business associate agreement information retained in our system
Prepares monthly, quarterly and yearly reports entailing all privacy monitoring activities and outcomes. Assists as needed preparing written slides or documents needed for upcoming meetings. Manages the review, drafting, finalization, and uploading of all privacy policies.
Responsible for maintaining employee and patient privacy. Responds to privacy related questions of our team members via our helpline telephones and emails. Assists with confirming all employees required to take privacy training complete such within specified deadlines. Maintains calendar of work assignments.
Performs other duties as assigned.
POSITION QUALIFICATIONS:
MINIMUM:
This position requires an Associate's Degree or equivalent and two (2) years of experience involving federal or state privacy laws, other legal field experience or work requiring access to an electronic medical record. College or other relevant post-secondary coursework may substitute for the experience requirement on a year for year basis.
FLSB1310 Equivalency:
2 years of directly relevant experience may be substituted for Associate's degree.
PREFERRED:
Seeking an individual with impeccable written and oral communication skills who has experience with conducting investigations and managing outcomes. Must be able to problem solve, be responsible for following up, and able to manage work load with minimal supervision. Must have prior HIPAA privacy law experience or experience working within an electronic medical record.
USF Tampa
Information for Applicants
This position is subject to a Level 1 criminal background check.
Job Opening Number: 38608
Posting Date: 01/24/2025
Posting End Date: 02/07/2025
How To Apply
Click on the Apply Now button. When applying to an opening you will have the opportunity to upload a cover letter and resume.
Apply online by completing the required information and attaching your cover letter and resume. Please include your experience as it relates to the qualifications stated above. YOUR COVER LETTER AND RESUME, PLUS ANY OTHER REQUESTED MATERIAL, MUST BE IN ONE ATTACHMENT. Only online applications are accepted for this position.
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To request an accommodation with the application or interview process, please contact Central Human Resources by telephone: 813-974-2970 or email HR-ADA-Request@usf.edu .
Equal Employment Opportunity
USF is an equal opportunity, equal access academic institution that embraces diversity in the workplace.
The University of South Florida does not discriminate on the basis of sex and prohibits sexual harassment. Any person may report sex discrimination, including sexual harassment (whether or not the person reporting is the person alleged to be the victim of conduct that could constitute sex discrimination or sexual harassment), in person, by mail, by telephone, or by electronic mail, using the contact information listed for the Title IX Coordinator. Reports may be made at any time either online or directly to the University's Title IX Coordinator.
USF's Equal Opportunity Affirmative Action Statement .
Federal Rights
Applicants have rights under Federal Employment Laws: Family and Medical Leave Act (FMLA) , Equal Employment Opportunity (EEO) and Employee Polygraph Protection Act (EPPA) .
Work Location
Campus map and location overview: USF - Tampa Campus
About USF
The University of South Florida is a high-impact global research university dedicated to student success. Over the past 10 years, no other public university in the country has risen faster in U.S. News and World Report's national university rankings than USF. Serving more than 50,000 students on campuses in Tampa, St. Petersburg and Sarasota-Manatee, USF is designated as a Preeminent State Research University by the Florida Board of Governors, placing it in the most elite category among the state's 12 public universities. USF is a member of the American Athletic Conference.
Working at USF
With more than 16,000 employees at USF, the University of South Florida is one of the largest employers in the Tampa Bay region. At USF you will find opportunities to excel in a rich academic environment that fosters the development and advancement of our employees. We believe in creating a talented, engaged and driven workforce through on-going development and career opportunities. We also offer a first class benefit package that includes medical, dental and life insurance plans, retirement plan options, tuition program and generous leave programs and more.
To learn more about working at USF please visit: Work Here. Learn Here. Grow Here .
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