• Oversee the maintenance and alteration of office areas and equipment as well as layout, arrangement and housekeeping of office facilities. Attain quotes for work that is requested from Management and submit maintenance requests. 

• Coordinates the purchase of office supplies and furniture, office equipment, etc. for the entire staff in accordance with company purchasing policies and budgetary restrictions. 

• Liaise with the Office Management Company for the facilities day-to-day operations such as recycling, lighting, HVAC, and general repairs. 

• Maintain floor maps that accurately reflect employee seating assignments, location of office printers and fax machines, safety and emergency supplies, etc. 

• Adhere to the customer experience schedule and act as a door guard for deliveries and customer introductions and office accommodations. 

• Utilizes interpersonal facilitation skills to ensure positive employee and customer experiences. 

• Maintain and stock all the break rooms and common areas. 

• Handle PO numbers and invoices for timely execution and payment. 

• Organize lunches for the customer experience center area and Marketing, covering other requests as and when asked. 

• Manages on and off-site storage. 

• Maintains building safety programs in order to provide a safe and clean workplace for employees that meet the regulations of all OSHA, NFPA, FDA, local and state laws. 

• Serves as facility Safety and Emergency Response Team Leader and Emergency Response Coordinator. Ensures office safety procedures in company Injury and Illness Prevention Program are followed, including emergency preparedness, monthly safety inspections, semi-annual evacuation drills, etc. 

• Manages the Workers Compensation and OSHA programs to include submission of claims. 

• Manages the customer experience reception area to ensure effective telephone and mail communications both internally and externally to maintain a professional image.  

• Manage the mailroom and distribution of mail. 

• Maintains office security access system and ensures all company security procedures are followed. 

• Working with IT to maintain conference rooms usable from an A/V & connectivity perspective 

• Handle any Copier or printing issues when they arise 

• Be the liaison for Public transit / building shuttle / parking issues when they arise 

• Handling insurance Certificate of Insurance's 

• Ensuring offices have Certificate of Occupancy's, business licenses from the proper government agencies 

• Ensures that new employee workspaces are ready for first day of employment. 

• Provides employees with the appropriate tools (office supplies, building access cards, etc.) to perform. 

• Tracks all gifts awarded to employees through facilities department. Reports all gift recipients and values to the finance department in a timely and accurate fashion. 

• Energy & Sustainability Reporting: Point of Contact for the collation of energy and waste use as part of ‘Science Based Target (SBT's) Reporting' 

• Serves as assistant to top level management where applicable. 

• Performs other related duties as assigned or requested. 

Qualifications -