CLE Program Administrator (Finance)
All interested applicants should attach a resume and cover letter in the Supporting Documents section of the application, preferably in a PDF format to avoid any formatting issues.
About Rice:
Boasting a 300-acre tree-lined campus in Houston, Texas, Rice University is ranked among the nation's top 20 universities by U.S. News & World Report. Rice has a 6-to-1 undergraduate student-to-faculty ratio, and a residential college system, which supports students intellectually, emotionally and culturally through social events, intramural sports, student plays, lectures series, courses and student government. Developing close-knit, diverse college communities is a strong campus tradition, which is why Rice is highly ranked for best quality of life and best value among private universities.
Rice is also a wonderful place to work. Rice faculty, staff and students share values that are essential to our success as a healthy community. Those values guide our decisions and behaviors and shape Rice's culture. They come through in the way we treat each other and the welcome we extend to our visitors. These values can be recalled simply by our name - RICE - Responsibility, Integrity, Community and Excellence.
Position Summary:
The Susanne M. Glasscock School of Continuing Studies provides access to degrees and programs that engage, educate, and empower lifelong learners and communities. The Center for Community Learning and Engagement creates multidisciplinary courses, programs, events, exhibitions, and initiatives supporting the lifelong learning and thriving of adults from 18 to 100+ in Houston and beyond. The Center for Community Learning and Engagement (CCLE) seeks a Program Administrator to join our team. This is a new role providing administrative and programmatic support for a range of Center for Community Learning and Engagement programs, including Lifelong University, a pilot virtual learning initiative serving retirement community residents across the nation. The incumbent will join CCLE at an exciting time in the development and expansion of this innovative program serving later-in-life learners. In addition, this position will provide general administrative support for the Center, provide basic instructor and student implementation support for selected on-campus and online CCLE courses, as well as for other learning and engagement initiatives serving adult lifelong learners in the Houston community and beyond.
This position is term-limited to Spring 2025 through - Spring 2027 with possibility of extension.
Ideal Candidate Statement:
The ideal candidate will have strong administrative and organizational skills, attention to detail, problem-solving skills, and initiative, as well as excellent collaboration, customer service, and communication skills. They will also have an enthusiasm for supporting access to lifelong learning, community engagement, and equitable thriving.
Workplace Requirements:
- Must be able to work at a computer workstation for extended periods of time
- Occasional evening/weekend work to support courses and special events
Following successful completion of the probation period, this position may be eligible for a hybrid role, combining both in-office and remote work to provide flexibility and support collaboration, as job duties permit and in keeping with current Glasscock School policies. Per Rice policy 440, work arrangements may be subject to change.
Hiring Range: $48,700-55,000
Minimum Requirements:
- Bachelor's Degree or equivalent
- 1+ year of related experience in an administrative or similar role
- In lieu of the education/experience requirement, additional related education and/or experience, above and beyond what is required, may be substituted on an equivalent year-for-year basis.
Skills:
- Strong administrative skills
- Excellent collaboration, interpersonal, and customer service skills
- Excellent judgment, problem-solving skills, and initiative
- Ability to learn new strategies
- Written and verbal communication skills
- Data analysis skills
- Ability to work well under pressure and manage multiple projects simultaneously
- Good organizational and time management skills
- Knowledge of Microsoft Office suite
- Ability to work independently and as part of a team to meet expected deadlines and schedules
- Attention to detail
- Ability to develop program partnerships and funding sources
- Basic knowledge of managing budgets and developing financial plans
Preferences:
- Experience working in higher education, adult learning, or lifelong learning
- Experience with online learning management systems
- Familiarity with Zoom or similar video conference platform
- Intermediate knowledge of Microsoft and Google software: word processing, spreadsheet, email, and database software programs
Essential Functions:
- Administers the daily operations of assigned program(s) with the general guidance of a faculty member or a senior staff member
- Conducts research, analyzes data, identifies trends, and develops reports
- Plans and monitors annual project budgets, assists in the development of longer-term budget plans
- Recommends and implements outreach plans, including communications, events, marketing, conferences, etc.
- Plans and coordinates logistical aspects of recruitment activities
- Provides support to faculty, staff, and students as related to the program
- For academic programs, may assist with graduate student recruitment and admissions, student records, curriculum support, coordinating the accreditation process, managing scholarships and fellowships, and monitoring student progress
- Performs all other duties as assigned
Additional Functions:
- Provides administrative and programmatic support for Lifelong University, a pilot virtual retirement community learning initiative
- Provides administrative and programmatic support for the Center for Community Learning and Engagement
- May include reviewing and proofing course materials, coordinating course and program evaluations, coordinating and tracking select course enrollments, providing basic instructor and student implementation support of select on-campus and/or online courses, providing other support for Lifelong University, the Center for Community Learning and Engagement, the Center's Assistant Dean, and/or other tasks
Rice University HR | Benefits: https://knowledgecafe.rice.edu/benefits
Rice Mission and Values: Mission and Values | Rice University
Rice University is committed to ensuring Equal Employment Opportunity and welcoming the fullness of diversity into our candidate pools. Rice considers qualified applicants for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity, national or ethnic origin, genetic information, disability, or protected veteran status. Rice also provides reasonable accommodations to qualified persons with disabilities. If an applicant requires a reasonable accommodation for any part of the application or hiring process, please contact Rice University's Disability Resource Center at 713-348-5841 or adarice@rice.edu for support.
If you have any additional questions, please email us at jobs@rice.edu . Thank you for your interest in employment with Rice University.
