EWR Administrative Assistant Full-Time (Finance)
General information
Job Title
EWR Administrative Assistant Full-Time
Date
Thursday, January 16, 2025
City
Newark
State
New Jersey
Base Pay Rate:
$ 24.50
Full/Part Time
Full Time
Shift
A.M. shift, P.M. shift
Requirements and Description
Essential Functions & Key Responsibilities
• Maintain strict confidentiality of all personnel records and employee information.
• Assists in the recruiting process to include processing applications and new-hire paperwork, interviewing candidates as needed and tracking applicant flow information in Avature
• Maintains personnel records of active and terminated employees according to company policy.
• Enters new hire information, personnel changes, and payroll information into Kronos .
• Answers questions concerning benefits, schedules, uniforms, policy and escalates employee concerns in a professional and timely manner.
• Coordinates employee fingerprint ing and serves as authorized signatory for SIDA badging applications .
• Maintains OSHA records and assists in administering on-the-job injury reporting.
• A ssists with payroll processing and serves as backup payroll administrator .
• Processes internal/external communications as needed.
• Keep records of all information related to employee documentation.
• Perform other related duties as assigned within the appropriate skill and experience capabilities expected for this position.
Qualifications for Administrative Assistant
• Administrative experience: 2 years (Preferred)
• Proficiency in Microsoft Word & Excel: 2 years (Preferred). Intermediate or Advanced Skills (Most Competitive)
• Ability to multi-task with excellent time management and organizational skills
• Exemplify strong ability to be flexible, resourceful and make sound judgments.
• Ability to maintain positive relations with internal and external contacts.
• Exemplify strong problem-solving skills with the ability to anticipate needs and proactively improve processes.
• Experience working in a fast-paced environment and effectively managing competing demands.
• Experience with any of Kronos, Avature, and PANYNJ Airport ID office are plus .
• Bi-Lingual or other language skills a plus
*** This is NOT a hybrid role; Remote work is not permitted . This job is on site and each work week is split between airport operations and corporate duties .
Pre-requisite:
• Must be a local (in-state) resident.
• Must be at least 18 years of age.
• Must adhere to professional appearance standards, no tattoos visible on hands, face or neck, piercings only permitted in ear lobes. No gauges are allowed.
• Must have authorization to work in the United States as defined by the Immigration Reform Act of 1986.
• Must complete SIDA training to obtain an airport authority identification security badge. Subsequent complet ion of Authorized Signatory training . Must continuously retain qualifications for SIDA and Authorized Signatory.
• Must possess a High School diploma or GED.
Minimum Qualifications
• High School Graduate or Equivalent
• Must be a local (in-state) resident.
• Ability to pass a pre-employment drug screen.
• Must be at least 18 years of age.
• Must have authorization to work in the United States as defined by the Immigration Reform Act of 1986.
Benefits
• Flight Privileges - Offered after 30 days for employee and eligible family members with Delta Air Lines!
• Competitive pay with daily access to earned wages
• Paid holidays and paid time off
• Comprehensive Medical, Dental and Vision Insurance
• 401k company match upon eligibility
• Exclusive discounts and additional wellness programs
