Fiscal & Business Specialist (Finance)
Dept Number/Name: 0-0206-000 / University Controller's Office
College Division: Bus and Fin-Controllers Office
Salary Plan: Staff
Job Code/Title: 3213 / Fiscal & Business Specialist
Hiring Salary/Salary Range: $43,888
Position Number: 00055418
Hybrid schedule is 2 days in office and 3 days remote. Schedule may change based on workoad and time of year.
ORGANIZATIONAL SUMMARY:
The University Controller's Office, led by the Assoc. VP/Controller, is primarily responsible for safeguarding university wide institutional resources and provides accounting, analytical and operational financial support for the instructional, research and service missions of USF, while ensuring compliance with all Federal, State, and regulatory financial guidelines. The UCO consists of Accounting and Reporting Services (General Accounting, Financial Reporting, Research Cash Management, Asset Management, & Construction Accounting); Student Accounting Services (Cashier's Office, Student Accounting & Customer Service, and Accounts Receivable); and the Office of Budget & Financial Analysis. All of the groups in this division have unique and collaborative missions including State University System financial and budget reporting, internal reporting & analysis
POSITION SUMMARY:
This position will be responsible for analyzing, processing, and invoicing agencies (third parties) for student university expenses which include payments for tuition, housing, bookstore, health insurance, and dining charges. These agencies may include Veteran billing, Florida Prepaid, Foreign Embassies and Consulates, Companies, Federal and State Governments and USF departments. This position will communicate with students and a variety of agencies to ensure that correct university policies and procedures are followed. This position also prepares reconciliations for the third party invoicing each semester, resolves issues, and follows up on outstanding accounts.
RESPONSIBILITIES:
Gathers, reviews, and analyzes, for assigned accounts, executed third party billing agreements ,letters of authorization, and other necessary documentation from various federal and non-federal agencies for payment of student account charges. Updates student records in Banner to reflect third party billing.
Prepare and process billing for agencies. Monitors all assigned accounts for accurate invoicing and payment posting. Identifies any necessary adjustments. Prepares documentation to initiate any required billing/payment adjustments.
Prepares accounting entries in Banner to refund over payments to assigned sponsors and billing to students for open items not paid by the third party.
Runs and analyzes the accounts receivable aging balance report for all assigned accounts to perform follow-up on past due accounts. Prepares second invoices for unpaid accounts. Analyzes accounts for any needed adjustments. Communicates with agencies and students concerning payment issues.
Reconciles departmental ledgers to Banner Accounts Receivable each semester for assigned accounts to ensure that all cash for third party customers is recorded properly. Resolves any discrepancies identified in the reconciliation process. Submits reconciliation reports to supervisor for review along with recommendations regarding any account with an unpaid status.
Provides back-up when needed for other third party accounts that are not directly assigned to them.
Performs other duties as assigned
POSITION QUALIFICATIONS:
MINIMUM:
This position requires a High School diploma or equivalent with three years of work experience in positions with fiscal support duties. College or other relevant post-secondary coursework may substitute for the experience requirement on a year for year basis.
PREFERRED:
Bachelor's degree in Accounting, Finance, or Business Administration or other field directly related to the position's specific responsibilities and two years of fiscal related work experience; or six years of fiscal related work experience.
USF Tampa
Information for Applicants
This position is subject to a Level 1 criminal background check.
Job Opening Number: 38515
Posting Date: 01/09/2025
Posting End Date: 01/23/2025
How to Claim Veteran's Preference:
This position allows eligible veterans and their spouses to claim Veterans' Preference pursuant to Florida Statute 295.
Applicants claiming preference are responsible for providing required documentation AT THE TIME OF SUBMITTING APPLICATION; such documentation is required for eligibility determination.
Supporting documentation, in addition to the DD214, may be required based on eligibility criteria. If you are submitting a DD 214, please ensure the social security number and date of birth is redacted/removed.
For information on obtaining a DD 214 visit http://www.archives.gov/veterans/military-service-records/ or call 1-866-272-6272.
How To Apply
Click on the Apply Now button. When applying to an opening you will have the opportunity to upload a cover letter and resume.
Apply online by completing the required information and attaching your cover letter and resume. Please include your experience as it relates to the qualifications stated above. YOUR COVER LETTER AND RESUME, PLUS ANY OTHER REQUESTED MATERIAL, MUST BE IN ONE ATTACHMENT. Only online applications are accepted for this position.
Click here for additional tutorial information.
To request an accommodation with the application or interview process, please contact Central Human Resources by telephone: 813-974-2970 or email HR-ADA-Request@usf.edu .
Equal Employment Opportunity
USF is an equal opportunity, equal access academic institution that embraces diversity in the workplace.
The University of South Florida does not discriminate on the basis of sex and prohibits sexual harassment. Any person may report sex discrimination, including sexual harassment (whether or not the person reporting is the person alleged to be the victim of conduct that could constitute sex discrimination or sexual harassment), in person, by mail, by telephone, or by electronic mail, using the contact information listed for the Title IX Coordinator. Reports may be made at any time either online or directly to the University's Title IX Coordinator.
USF's Equal Opportunity Affirmative Action Statement .
Federal Rights
Applicants have rights under Federal Employment Laws: Family and Medical Leave Act (FMLA) , Equal Employment Opportunity (EEO) and Employee Polygraph Protection Act (EPPA) .
Work Location
Campus map and location overview: USF - Tampa Campus
About USF
The University of South Florida is a high-impact global research university dedicated to student success. Over the past 10 years, no other public university in the country has risen faster in U.S. News and World Report's national university rankings than USF. Serving more than 50,000 students on campuses in Tampa, St. Petersburg and Sarasota-Manatee, USF is designated as a Preeminent State Research University by the Florida Board of Governors, placing it in the most elite category among the state's 12 public universities. USF is a member of the American Athletic Conference.
Working at USF
With more than 16,000 employees at USF, the University of South Florida is one of the largest employers in the Tampa Bay region. At USF you will find opportunities to excel in a rich academic environment that fosters the development and advancement of our employees. We believe in creating a talented, engaged and driven workforce through on-going development and career opportunities. We also offer a first class benefit package that includes medical, dental and life insurance plans, retirement plan options, tuition program and generous leave programs and more.
To learn more about working at USF please visit: Work Here. Learn Here. Grow Here .
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