Accounts Payable Specialist (Administrative)

Since our beginning over 50 years ago, WeldFit has become a leading manufacturer of standard and custom products for the pipeline, refining and petrochemical industries. Headquartered in Houston, Texas, our products are used around the world. Known for quality and reliability.

WeldFit is looking for an Accounts Payable Specialist responsible for performing assigned clerical and accounting duties in an efficient and professional manner. The ideal candidate will have strong organizational skills and have an ability to accurately track and record cash flow. This candidate should have experience in maintaining a database of financial information and be able to recognize and solve any problems that may arise. Lastly, where appropriate this candidate will track 1099s and create a report with related information at year end.

Responsibilities

• Maintains files in an organized and accessible manner to include updating information, purging files on a regular basis and creating new filing systems as needed
• Provides administrative support for special projects to include research, compiling data and preparation of summary reports based on results
• Opens and distributes incoming mail on a daily basis
• Supports accounting manager in completing basic bookkeeping and accounting tasks
• Prepare statements, invoices and vouchers
• Determines if funds are available for expenditures or requisitions and posts to proper account; monitors fund/account balances and notifies appropriate personnel when limits are reached
• Examines records of amounts due and makes sure invoices are paid according to terms and discounts taken
• Processing invoices for verification, expense coding, and drafting of payment checks or vouchers
• Supplies regular or written reports
• Suggests improvements in processes to increase effectiveness of unit
• Oversees accounts payable recordkeeping. Invoices and calculation of discounts. Ensures expense coding, voucher preparation, and check issuance are accomplished accurately and timely
• Produces various reports for management including accounts payable register
• Verification of correct costs, quantities, & management approvals for vendor invoices
• Match backup documents and enter with correct GL code
• Vendor inquires communications - via telephone/email
• Print A/P checks for invoices approved by Accounting Manager (submit to bank via Positive Pay)
• Reconcile unbilled receiving includes requesting invoices from vendors
• Reconcile credit card statements, prepare payment by due date
• Enter approved employee expense reports
• Reconcile monthly health insurance bills
• Process vendor credit applications, enter new vendors in accounting software (collect/maintain W-9s)
• Expense analysis (review month-to-month)
• Budget vs. Actual (review)

Qualifications/Education Requirements

• High school diploma or equivalent.
• Minimum 3 years in accounting or related field.
• Familiarity with accounting programs and software.

Required Skills:

• Strong organizational, analytical and recording skills.
• Detail oriented.
• Excellent communication skills.
• Strong knowledge of accounting.
• Ability to meet deadlines.